Post: Finance and Central Services manager
Hours: 36 Hours per week
Accountable to: The CEO of Stay (and on technical matters to the Treasurer of Stay).
Accountable for: Human Resources and Administration Team Leader
Stay is looking to appoint a dynamic and self-motivated individual to work as part of the Senior Management Team as the organisation embarks on achieving the objectives set out in its new 5-year Strategic plan. Stay is a charitable organisation that has existed in Telford for over 30 years, providing accommodation with tenancy support, homelessness outreach services, and leads on the Thrive Floating Support partnership across the Borough of Telford and Wrekin. Stay employs approximately 35 staff most of whom are peripatetic in nature and have an annual turnover in excess of £1million, which is largely made up of grant funding and rental income (housing benefit). The post of Finance and Central Services Manager forms part of the Senior Management Team of Stay, and in addition to the postholders work directly for Stay, the role also involves the provision of financial services to Telford Christians Together (TCT) under a Service Level Agreement.
The postholder will be responsible for the management of the financial affairs of Stay including:
- Responsibility for ensuring that Stay has sound financial controls and that accounts and financial systems are adequate and properly followed to minimise risk.
- Preparation of regular and ad hoc financial reports to facilitate the strategic and operational decision making for Stay. These will include monthly management accounts, income reports and cash flow forecasts.
- Responsibility for producing the Annual Budgets for Stay and TCT in consultation with other management team members, and for ensuring as far as possible that financial targets are adhered to, and variances investigated.
- To monitor cash at bank and level of reserves.
- To present to the Stay Board any financial reports, encompassing Key Performance Indicators, statistics and narrative, information on Stays monetary situation. These are often evening Board meetings that occur quarterly and as required.
- To be the Stay staff representative on the Finance Board sub-group.
- Ensuring that Stay is compliant and efficient in regards to tax, and the claiming of Gift Aid.
- Have oversight, along with Operations Manager, on legal issues; liaising with solicitors as and when necessary.
- Regular liaison with Stay’s and TCT’s auditors, to prepare annual statutory accounts, and to facilitate the annual audit.
- Responsibility for ensuring that Stay obtains value for money in its commercial transactions.
- Management of Stay’s cash reserves as appropriate to the charities needs.
- Working with all staff to assist with the costing of existing projects, services, and activities, and to advise on the financial viability of new developments.
- Implement employee benefits programs and ensure all staff are aware of benefits by analysing benefit needs and trends; recommending benefit programs to management; and conducting educational programs on benefit programs.
- Advising management teams and the Treasurer on the financial impact of changes to policies procedures and strategic decisions.
- To have an understanding of Intensive Housing Management criteria and work within local authority housing benefit limits, in order to establish annual and additional accommodation charges.
- Responsibility of monthly payroll details including PAYE, statutory sick pay, national insurance and pension payments.
- Overseeing all book-keeping and banking functions, payment of creditors; petty cash; reconciliation of departments’ income; bank payments, invoicing and debtor control.
- The use and development of computerised systems in connection with financial functions. (Currently, Stay uses Sage Line 50 accounts and Sage 50 payroll).
- Administration of the pension scheme.
- Management of insurance matters on behalf of Stay and ensure that Stay and TCT maintain cost effective and adequate insurance cover.
- To ensure the smooth running of Stay offices and administration function, providing a safe, secure and well-maintained facility that meets health, environmental and security standards.
- Liaise with existing IT and telecoms providers to ensure that infrastructure and systems are fit for purpose and work with Board and Senior Management to outline any future developments and improvements.
- As a senior manager, the postholder is expected to contribute to the annual and strategic planning processes of Stay as a whole and, where appropriate, policy development. The postholder is also expected to be a team player within the management team and, within their senior management role, contribute to the overall direction and operation of Stay.
- The postholder is also required to occasionally provide ad hoc advice and support on financial matters relating to TCT.
- To undertake any other duties commensurate with the post if required.
To apply please email email@example.com for an application form and further particulars